' NERC Y2K Readiness Assessment Report
The attached Y2K readiness report questionnaire is a critical element of the NERC effort. This
document will be used to aggregate information on the overall readiness of the electric supply and
delivery industry in North America.
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Confidentiality of Responses
Download the Questionaire [Excel 5.0/95] [Excel 4.0]
Download the Instructions [RTF] [Word 4.0]
READINESS ASSESSMENT QUESTIONNAIRE
NERC Y2K Readiness Assessment Report
Instructions for Completing and Submitting the Report
Background
The North American Electric Reliability Council (NERC) has been requested by the U.S. Department of
Energy to assume a leadership role in preparing the electric power supply and delivery systems of North
America for the transition to the Year 2000 (Y2K). DOE's request is part of a broad initiative by the
President of the United States to ensure that infrastructure essential the nation's security and well-being
remains operational during critical Y2K transition periods.
DOE has requested from NERC a status report and coordination plan by September 1998 and a full
status report by July 1999. The status reports will review the measures that are being taken to prepare
the electric power supply and delivery systems for the transition to Y2K.
In addition to the role of Y2K readiness assessment, NERC is providing a forum for Y2K information
exchange through its Web Page at www.nerc.com. This exchange forum includes generic checklists of
Y2K critical areas and components, generic test procedures, Y2K contacts, links to other Y2K Web
Sites, and other useful information. NERC is also providing for coordination of Y2K activities among the
NERC Regional Reliability Councils through the formation of NERC Y2K Coordination Task Force.
NERC's Operating Committee and Security Coordinator Subcommittee are taking on the challenge of
coordinating Y2K scenario assessment and operational contingency planning.
Although the initial request came from DOE, Y2K is an international problem. NERC's efforts are
focused on the four major interconnections of North America, which includes Canada and a portion of
Mexico.
Methodology
The attached Y2K readiness report questionnaire is a critical element of the NERC effort. This
document will be used to aggregate information on the overall readiness of the electric supply and
delivery industry in North America. NERC plans to use this instrument for monthly progress reporting.
It is only through a systematic and repeated procedure that a reasonable progress assessment can be
made. The aggregated results will be reported to DOE and other applicable government agencies in the
U.S., Canada, and Mexico. The aggregated results will also be available to the public.
NERC plans to maintain the anonymity of the individual reporting entities. The information reported
publicly will be aggregated data, from which it will not be possible to ascertain individual entity
information or names. Contact names will only be used for verifying information for omissions and
discrepancies. Contact and company information will be removed from the database once the
completeness and authenticity of the report have been verified.
The assessment instrument is being distributed through the ten NERC Regional Y2K Coordinators to all
operating companies with direct responsibility for operation of bulk electric power supply and delivery
systems. In the interest of having a single reporting document, a section on business systems and
nuclear generation have been added. Reporting on these will be the responsibility of the EEI, for
business systems, and the NEI for nuclear generation. Those sections of the report that are returned to
NERC will be forwarded to the appropriate organizations. As before, the report on the distribution
section is the responsibility of the National Rural Electric Cooperative Association, the American Public
Power Association, and the Edison Electric Institute.
Instructions for Completing the Y2K Readiness Assessment Report
Beginning in August, the report has been simplified to make it easier to complete. There are fewer
questions to answer.
To facilitate the aggregation and standardization of the data into a database, some restrictions on how
the data is entered for certain cells have been implemented. These are explained in the following
instructions.
1.The report has eight sections: "Company Information"; "General Planning"; "Nuclear
Generation"; "Non Nuclear Generation"; "EMS/SCADA"; "Telecommunications";
"Substation Controls, Protection and Distribution"; and "Business Systems". A ninth section
called DB shows the record that will be entered into the NERC database.
2.A single report is expected from each entity with responsibility for operating part of the bulk
electric supply and delivery systems of the four major Interconnections in North America.
3.The Nuclear Generation section of this report is optional. Please do not include any nuclear
generation in the Non Nuclear section. If NERC receives any information on nuclear
facilities through this report, NERC will forward the information to NEI.
4.A Company/Organization coordinator should gather the information from applicable
coordinators/experts in each area addressed by the report and consolidate the information
into a single report to NERC.
5.Per cent complete must be entered as a number, from 0-100, only.
6.Dates must be entered in month, day, year format e.g. 12/15/98.
7.A standard method for determining per cent complete follows. It is preferred that your
responses be geared to % work done compared to total amount of work to be done. This
would account for various activities having different amounts of effort. For example: if your
inventory shows 100 devices with possible Y2K problems, and your assessment shows that
only 2 have Y2K problems and one device has been replaced with a Y2K ready device
and the other still needs remediation, the per cent complete to report would be Inventory
100%, Assessment 100%, Remediation and Testing 50%.
8.You must avoid making changes to the format of the report. The results of your responses
are summarized in the DB section. Because of the volume of the responses, NERC will be
cutting your response from the right hand column of the DB section and pasting it directly
into the database. Please verify that your responses have translated properly into the DB
section. If you make changes to the spreadsheet that disable the capture of the information
in this section or if you provide information in a nonstandard format, NERC will be unable
to use your response.
9.The report is to be submitted electronically by August 28,1998 in the Microsoft EXCEL
format by emailing the file to: Gene Gorzelnik of NERC at efg@nerc.com or overnighting
an electronic copy to Gene at NERC, 116-390 Village Blvd., Princeton N.J. 08450.
10.Any questions regarding the Readiness Assessment Document should be directed to Terry
Devaney at 408-532-7185 or tdevaney@worldnet.att.net.
Your assistance in completing this important process is greatly appreciated.
List of Regional Coordinators
ECAR Larry Bugh 330-456-2488 larryb@ecar.org
ERCOT Steve Grendel 512-248-3150 sgrendel@ercot-iso.com
FRCC Donnie Miller 813-384-7815 donnie.r.miller@fpc.com
MAAC Tom Kennedy 610-666-4749 kennedt@pjm.com
MAIN Dan Hasenwinkel 630-261-2634 deh@maininc.org
MAPP Jim Jones 612-341-4634 jl.jones@mapp.org
NPCC Tony Elaqua 518-356-6118 Aelacqua@nyiso.com
SERC Ron Pendred 704-382-5570 rpendred@duke-energy.com
SPP Carl Monroe 501-664-0146 X218 cmonroe@spp.org
WSCC Bill Comish 801-582-0353 bill@wscc.com
Some people have had problems printing the Business Information Page to one sheet. This problem is a
printer formatting problem and can be fixed by doing the following.
With the Business Information page displayed, press the "File" button at the top left of the open
Window. Then click on "Page Setup". In the section of the new window that says "Scale," click on the
little circle to the left of the phrase "Fit to: 1 page wide". A dot should appear in the circle. Then press
"OK".
Finally, save the entire document by normal means (Ctrl-S, press the floppy disk symbol, or go to
"File," "Save").
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