To: Road Walker who wrote (195298 ) 7/21/2004 7:30:59 PM From: tejek Respond to of 1572076 <font color=brown>This gets more interesting by the moment.<font color=black> ******************************************************* National Archives Maintains Tight Security By SIOBHAN McDONOUGH Associated Press Writer July 21, 2004, 6:20 PM EDT WASHINGTON -- Pens are forbidden, pencils provided. Each scribbled piece of paper is checked, then stamped. Cell phones and jackets go into lockers. Prying eyes make sure nothing precious walks off. Researchers digging into the nation's history at the National Archives are watched every step of the way. Despite precautions like those, former Clinton national security adviser Sandy Berger somehow came away with material he wasn't supposed to have. "The nation's record keeper" safeguards and makes available to the public -- under certain terms -- 5 billion pieces of paper, 9 million photographs and 11 million maps and aerial photographs. The items are stored at 25 buildings -- in Washington, College Park, Md., regional centers and presidential libraries. For a person wanting to pore over maps, military records, historical data and more, there's an exacting procedure everyone must follow. A person must show a photo ID, obtain a researcher ID card and fill out a form telling what they're interested in looking at and the reason. All of that gains entry to "clean research rooms." Most research institutions, including the Library of Congress, university libraries and rare book collections, have similar facilities. People put their own possessions into a locker and go to the research room practically empty-handed, unless they bring in some papers, which will be stamped. Pencils and paper are provided in the rooms. Boxes filled with the requested material are waiting. On the way out, an archives staffer looks at the pages leaving the room to make sure they fall under one of only two categories. They must either be photocopies bearing the archives' special mark, or notes taken by the researcher that are checked by a guard and stamped. Cameras are in some research rooms, human monitors are in all. "It's a pretty rigorous protocol and quite successful," said archives spokeswoman Susan Cooper. "We have a huge amount of material to keep track of, and we feel quite comfortable we do a good job at maintaining high standards in security and constantly reassessing standards." Most of the information that researchers look at is declassified or unclassified. The archives takes possession of anything created by the federal government deemed permanently valuable. "For an average user of the National Archives who is looking at declassified historical records, the facility has a stringent set of regulations to ensure that these original documents are not damaged, marked on and can't leave the building," said Peter Kornbluh, senior analyst for the Washington-based National Security Archive, which is not affiliated with the government. The process is somewhat different for those who have security clearance or otherwise are allowed access to classified information, as Berger was. "He was a special case," Kornbluh said. "He was a former government official who was there to look at still-classified material." Only a few come to the archives to thumb through classified information, and they go to a different room with its own strict set of rules, said Cooper. Only a few archives employees are authorized to work with classified material, and elaborate regulations govern who is allowed to come in to see them. Former presidential appointees such as Berger may, under certain conditions, see papers that they dealt with while in office. Such researchers must have clearance, sign a form pledging to safeguard the material and authorize a review of their notes. Because they are not working in the main reading room with others, they are not required to put everything in lockers. "You can ask them to leave their briefcase and coat over at the other side of the room," Cooper said. "It's a very different thing." Despite all the security, not everything is where it is supposed to be. Among significant documents missing from their expected places is the 7th U.S. Cavalry Regiment communications journal for July 1950, during the Korean War. That month, a battalion from the cavalry killed many South Korean refugees at the village of No Gun Ri. The journal would have recorded any orders to shoot the civilians, but after a 1999-2001 inquiry, Army investigators said they didn't find the document and didn't know what happened to it. newsday.com