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Pastimes : Computer Learning -- Ignore unavailable to you. Want to Upgrade?

To: E who wrote (45919)	4/10/2005 4:41:17 PM
From: B.K.Myers	Read Replies (2) \| Respond to of 110654

Archiving Outlook Email Performing weekly backups ensures that you have a copy of your data, but it does not decrease the overall size of your .pst file. To reduce the size of your .pst file, you will need to archive old email. Archiving copies old email messages and attachments to an Archive.pst file and then removes the data from the main .pst file, decreasing its overall size. This will optimize Outlook's performance while still allowing you to access email messages and folders you need on a daily basis. Items moved to the Archive.pst file are still accessible -- to view them, open Outlook, go to the File menu, select Open, then Outlook Data File. Select your Archive.pst file, then click OK. The email folders you archived will now be listed in the Folder List on the left side of the Outlook window. If you don't see the Folder List, click the View menu and select Folder List. How frequently you need to archive your email in Outlook will depend largely on the amount of email and email attachments you receive. If you are a heavy Outlook user that frequently receives large email attachments, you should consider archiving your email once a quarter. If you rarely receive large email attachments, or frequently delete unnecessary email messages, you may only need to archive your email at the end of every academic year. Regardless of your usage patterns, your Outlook performance will begin to suffer if your .pst file grows larger than 500 MB. To check the size of your .pst file from within Outlook: Click the File menu, then select Data File Management. Click the Open Folder button. You should see a window with all of your .pst files and their sizes. If the Outlook.pst file is larger than 500,000 KB, you should archive your email. There are two different ways in which you can archive your Outlook email; either option will work properly, but the choice of one over the other is dependent on how much control over the Archive process you wish to have. You can read more at: kellogg.northwestern.edu B.K.

To: E who wrote (45919)	4/11/2005 12:13:56 PM
From: Esteban	Respond to of 110654

As an aside, the 2000mb (2 gigs) file limit is imposed by FAT32 and older file systems, and is not limited to the Outlook program. Windows XP and 2000 default to NTFS, which has a much, much larger limit. If you run XP, FAT32 could be your drive's file type, but only if you made an effort to make it so. I don't know whether Outlook has its own limitations about .pst file size, and I can't speak to performance issues related to Outlook file size. But in general the 2 gig file size limit is an issue only if your drive is formatted to pre NTFS file type. FYI Esteban